Senior Programs Manager, School & Community Programs

Destiny Arts Center - Oakland, California

Job Category: Programs

Type: Paid

Term: Full Time

Post Date: October 11, 2019

About Our Organization

Join a collegial community of talented professionals dedicated to the power of the arts to transform the lives of young people, families and our communities. Destiny Arts Center, a highly regarded leader in youth development and violence prevention through the arts, is seeking a strong program leader to join our team. The incumbent must embody the principles of nonviolence, setting the example of engaged, respectful communication with all we encounter.

For over 30 years, Destiny Arts Center (DAC) has served as a formative cultural institution for thousands of Bay Area youth and their families. DAC is committed to supporting young people as they develop their skills as artists, global citizens, and advocates for peace in their communities and beyond. Our North Oakland arts center offers sliding scale martial arts and dance classes for young people ages 3-24, houses two youth performance companies and two resident adult companies, and hosts local artists who provide martial arts and dance classes for the broader community.

Job Summary

The Senior Program Manager is at the heart of DAC's operations, ensuring the smooth daily flow of our programs at over 20 school and community based sites throughout the East Bay. This position involves a high level of attention to the needs of a variety of community members including students, families, teaching artists, and the general public as well as the ability to multi-task gracefully. At the same time, this position is responsible for overseeing various databases, organizational and payment systems that support the infrastructure of DAC. The ideal candidate must embody Destiny Arts Center’s culture of welcome. The Senior Program Manager must be both a passionate leader, able to connect deeply with our community, as well as an organized and efficient administrator.

Responsibilities

Duties and Responsibilities:

Teaching Artist & Partner Support:

  • Maintain collaborative relationships with over twenty community partners that include schools, after school programs, juvenile justice centers, and public housing developments
  • Serve as the primary point of contact and support for all Teaching Artists
  • Assure open and clear communication between Teaching Artists and Admin Staff
  • Support problem solving of any site, class or relationship issues for Teaching Artists with the guidance of the Director of Programs
  • Monitor and communicate schedule of school and community classes, residencies, workshops and professional development for Teaching Artists, including coordination of substitute requests.
  • Oversee the efficient processing of all payroll, reimbursement and supply needs for Teaching Artists
  • Work with mentor artists and  the Director of Programs to perform regular on-site and off-site visits and class evaluations to provide positive feedback and constructive methods for improvement to Teaching Artists
  • Assist Mentor Artist with the planning and facilitation of the Destiny Arts Center professional development program for teaching artists, including staff meetings and outside trainings
  • Participate in the recruitment, hiring and orientation of new Teaching Artists
  • Maintain Teaching Artist documents and records for HR and partnership purposes

Contract Management                                                                                        

  • Assist in the negotiation of new contracts with partnering organizations, including site needs, date of service and Teaching Artist requirements
  • Manage MOUs and contracts as needed for employees, partners and contractors
  • Schedule pre-residency meetings before the start of all residencies and check-in regularly with community partners to ensure continuity of program goals
  • Ensure accurate and timely distribution of invoices and receipt of payment

Program Reporting, Evaluation and Documentation

  • Create and maintain reporting and invoice tracking systems and calendars
  • Update program information, such as attendance, impact and feedback in program tracking databases
  • Assist with grant reporting as necessary, including narrative writing, gathering attendance data and additional information
  • Administer youth and partner surveys at partner sites
  • Document community programs through photos and video

Program Building and Support:

  • Maintain program calendar for School and Community residencies and workshops
  • Create, disburse and collect program forms as necessary, such as class rosters, permission slips, emergency forms, media waivers, etc. with support of Teaching Artist
  • Provide support for Destiny special events, such as recitals, galas, staff celebrations, etc., which can include supervision of volunteers, youth and/or coordinating logistics
  • Be knowledgeable and generate resources about Destiny’s history and mission, the type of art forms we provide and the background of the Teaching Artists we employ to provide to potential partners and community members
  • Share information and updates about School & Community programs with larger Destiny Arts Community
  • Provide program design recommendations and participate in program planning with the program team
  • Participate in curriculum planning with program team as requested
  • Receive and recommend classroom and teaching artist feedback with the mentorship team regularly

Special Projects

  • Coordinate special projects and/or program initiatives as designated by the program or executive director, such as research projects, presentations, community meetings, etc.
  • Develop and implement collaborations with external partners

Required Qualifications:

  • Commitment to social justice and experience working with under resourced schools and communities
  • Familiarity with Oakland public schools and community organizations
  • Bachelor's Degree or equivalent professional experience.
  • Four years of prior management experience at a nonprofit youth development organization or school.
  • Experience in enacting positive youth development practices for diverse groups of young people ages 3-18.
  • Proven ability to coordinate multiple activities as well as organize, prioritize, and delegate projects
  • Excellent oral and written communication skills with the ability to motivate and direct people
  • Proficiency with Microsoft Office Suite, Google Apps and the Apple OSX Operating System
  • Arts education or teaching artist experience in classrooms and community spaces preferred, especially in dance, martial arts, or theater
  • Must be able to work flexible hours when needed, including 4 Saturdays a year for various recitals and Saturday program coverage

How to Apply

Compensation: ‚Äč

This is an exempt salaried position with an annual salary range of 65-70K, depending on experience. Benefits include excellent medical and dental insurance, 401K match as well as paid sick leave and unlimited PTO.

Environmental Conditions:

The environment within the workspace is clean, well lit and free from extremes of temperature and humidity.  At times, the incumbent will be required to go out-of-doors and into various parts of the facility subjecting them to variations in temperature and humidity.

To apply:

Please send a cover letter and a resume to careers@destinyarts.org

Destiny Arts Center is an "at will" and equal opportunity employer. Applicants and employees shall not be discriminated against because of race, religion, ethnicity, age, disability, sexual orientation, marital status, veteran status, medical condition, or any other classification protected by federal, state, or local law or ordinance.

This position description does not promise or imply that the functions listed are the only duties to be performed or that the position may not change, or be eliminated. Management reserves the right to revise the responsibilities or to require that other or different tasks be performed when circumstances change (i.e., emergencies, changes in personnel, workload, rush jobs, or technological developments).