Music4School Program Coordinator_32hrs/wk

Community School of Music and Arts - Mountain View, California

Job Category: Programs

Job Type: Paid

Job Term: Full Time

Compensation: $25 - $27

About Our Organization

About Community School of Music and Arts

Founded in 1968, the Community School of Music and Arts is Northern California’s largest non-profit provider of arts education programs. With a $7 million budget and 160-member staff and faculty, CSMA is one of the ten largest community schools in the United States. Located in the heart of Silicon Valley, one of the global capitals of creativity, CSMA is dedicated to making the arts and arts education accessible to all, regardless of age, experience or background. Headquartered in the award-winning Finn Center in the City of Mountain View, CSMA directly serves over 30,000 people of all ages, skill levels and economic means each year, including over 21,000 students at 54 schools in San Mateo and Santa Clara Counties.

Job Summary

CSMA’s award-winning, in-school music program, Music4Schools, provides quality music education to students in Grades K-8. Students receive weekly music classes as part of their regular school day. For over 30 years, CSMA has brought music and art programs to tens of thousands of students in public and private schools in Santa Clara and San Mateo Counties. CSMA’s goal is to ensure that all children in the community have access to an arts education.

The Coordinator provides administrative support to Music4Schools Program Manager and coordinates the scheduling of in-school and after-school music programs. The Coordinator will foster positive and consistent communication between CSMA, faculty, schools, and parents.


Primary Roles and Responsibilities

  • Maintain calendars, schedules, faculty and school contact information
  • Coordinate after-school programs, including facility rentals and student registration
  • Coordinate programming and scheduling of Summer Honor Programs
  • Coordinate program evaluation process
  • Assist faculty in coordinating concerts; create fliers and concert programs
  • Process and track invoice payments for contractors and vendors
  • Maintain contract database
  • Organize and manage music resources, including instruments and online resources
  • Coordinate faculty training events and meetings
  • Coordinate and manage volunteers and interns
  • Work in partnership with various departments within CSMA to maintain program’s success
  • Travel to and from school sites as needed
  • Any special projects as determined by the Program Manager

Job Qualifications & Requirements



  • Strong computer skills, particularly Google Apps & Drive, MS Office (Excel, Word) and Adobe Illustrator.
  • Ability to communicate in a positive and consistent way with faculty, school administrators and teachers, and parents
  • Outstanding oral and written communication skills
  • Customer service-oriented; outgoing personality that thrives on interaction with teachers, school administrators, parents, and co-workers
  • Ability to organize survey data and disseminate results
  • Background in vocal and/or instrumental music
  • Must have reliable transportation to travel to school sites on a regular basis
  • Bilingual in Spanish/English a plus


  • BA in Arts Administration, Music or Music education (or equivalent experience)


  • 2+ years of administration (preferably arts administration) experience
  • Music or Music Education background

Physical Demands

  • Occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl.
  • Frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
  • Frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Additional Details

Benefits Include:

  • Health Insurance: Medical, Dental, and Vision
  • Flexible Spending Account
  • Retirement Plan
  • Paid Time Off
  • Paid Holidays

How to Apply

To apply, please email your cover letter and resume to with M4S Program Coordinator as the subject line.