HR & Equity Manager

Caldera - Portland, Oregon

Job Category: Human Resources

Job Type: Paid

Job Term: Full Time

Compensation: $65500

Application Deadline: May 21, 2021

About Our Organization

At Caldera, we believe in the power of creativity. Caldera is a catalyst for the transformation of youth from underserved communities through innovative, year round art and environmental programs. Our Youth Program provides students from Portland and Central Oregon with long-term mentoring that nurtures individual creativity, beginning in sixth grade and continuing into young adulthood. Caldera weaves the arts, nature, and personal expression into powerful work that ignites self-expression and allows young people to be creative change agents in their lives and communities. Through our Residency Program, Caldera supports artists, creatives, and cultural workers to work on projects and to build skills and relationships that inspire growth, abolish oppression, and activate change.

 

Job Summary

Position Title: HR & Equity Manager

Supervisor: Finance & Operations Director (currently vacant)

Schedule: Full-time, 37.5 hrs/week

Compensation & Status: $65,500 annually, exempt. Benefits include: generous paid time off, health, dental, vision, 403(b) retirement matching, flexible spending account, long-term disability, short-term disability, life insurance, and partial relocation reimbursement (if applicable).

Location: Portland office, 1227 NW Davis, Portland, OR 97209 - REMOTE during COVID-19 pandemic

Teleworking and COVID-19 related information: For the duration of Oregon’s Stay-Home Order, this position will work remotely with Caldera provided laptop and charger. We will reimburse a portion of employee’s telecommunication costs during this period. Additional reimbursement may be available for other teleworking needs. Interviews for this position will be held over Zoom.

Anticipated Start Date: July 5, 2021

 

Equity & Inclusion

We recognize that Caldera communities face many societal inequities. We recognize the history and ongoing impacts of racism in our country, state, and institutions. We acknowledge that we will always have room to grow as an organization and as individuals in our understanding of racism and oppression.

We commit to continually examining our role in both perpetuating and combating institutional racism. We also commit to ongoing alignment of our policies and practices to advance racial equity, inclusion, and freedom of expression.

We commit to integrating equity and inclusion into all areas of our work to better serve our mission; when we do, we get closer to the world that we want for our youth. To ensure our own accountability, we will 1) seek deeper relationships with and feedback from our larger community; 2) use our Equity Plan to guide ongoing work; and 3) apply our Equity Lens to decision-making. We will also seek inspiration from artistic and cultural traditions.

Caldera is an equal opportunity employer encouraging applicants of all backgrounds and does not discriminate on the basis of race, color, religion (creed), gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations.

We encourage people of color and Caldera community members to apply.

 

Department Overview

As a team of five, the Finance & Operations Department is responsible for managing Caldera’s accounting, finance, human resources, equity work, office, and general operations. The department is currently being restructured, and we are seeking to fill two other positions in addition to this one: Finance & Operations Director and Accounting Clerk.

Position Summary

The HR & Equity Manager is a newly restructured role that is responsible for managing the HR functions of the organization and leading organizational equity initiatives. This position will be the first role at Caldera responsible for managing staff-level equity work, including facilitating the Equity Team. The HR & Equity Manager supervises the Recruitment & Workplace Culture Coordinator and responsibly handles confidential information and complex processes.

Caldera’s board, Executive Director, and staff are at different stages of their racial equity journeys which can present unique challenges, including differences in priorities. Due to limited staff capacity over the past few years and due to a history of conflict avoidance, some areas of our equity work have slowed or stalled. The HR & Equity Manager will play a significant role in helping move this work back to the forefront.

This position requires frequent computer and phone usage. While performing the duties of this job, the employee is regularly required to work at a computer and handle paperwork. The noise level in the Portland office is usually moderate. Reasonable accommodations will be made upon request.

 

Responsibilities

Responsibilities

Human Resources and Employee Relations (40%)

  • Manage HR processes including hiring, onboarding, employee benefits and leave, employee relations, separations/offboarding, and exit interviews
  • Ensure leadership and staff decisions align with internal processes and legal and regulatory requirements
  • Analyze and improve HR functions and employee benefits to advance organizational goals, conducting feedback discussions and surveys as needed 
  • In collaboration with the Finance & Operations Director, create and execute strategies to address internal climate challenges and opportunities 
  • Maintain employee handbook, HR manual, forms, and agreements, and assist with writing HR policies and procedures as needed
  • Oversee all current and archived personnel and employment documentation to ensure legal compliance and accessibility
  • Manage employee records in the payroll system as necessary for semi-monthly payroll 
  • Recommend adjustments to policies and procedures as necessary and in accordance with legal and regulatory changes
  • Conduct HR investigations as necessary

Staff Training, Development, & Retention (35%)

  • Develop systems to track and support staff retention
  • Begin development of an employee professional development program and manage employee professional development plans
  • Collaborate with the Leadership Team to support succession planning
  • Collect feedback on employee experiences and satisfaction
  • Manage employee feedback/review processes and implement improvements where necessary
  • Compile, conduct, and/or provide information on training opportunities for staff & supervisors

Racial Equity Work (25%)

  • Facilitate and implement staff-level equity work including facilitating the staff Equity Team and leading the development of annual equity plans
  • Operationalize racial equity in HR policies, procedures, and systems
  • Periodically analyze and improve the hiring process to promote equity, inclusivity, and accessibility
  • Analyze job candidate, staff, and board demographics for evidence of inequities in Caldera’s processes
  • Participate in racial equity-focused staff meetings, facilitate and co-facilitate as requested

 

Job Qualifications & Requirements

Required Qualifications

  • Passion for Caldera’s mission, social and environmental change, and racial equity
  • 2-4 years of human resources experience, with at least 2 years experience identifying and addressing racial and/or ethnic disparities/barriers through use of an equity lens, disaggregated data, or other approaches
  • 1 year of experience facilitating trauma-informed conversations about racism and intersectional oppressions in diverse groups (2 - 25 people) or willingness to complete facilitation training within first year of employment
  • Successful completion of HR coursework and proven familiarity with employment laws
  • Familiarity with the impacts of racism and intersectional oppressions in the nonprofit sector through lived experience, education, or professional experience
  • Ability to maintain accuracy and confidentiality
  • Ability to travel to Central Oregon 3-4 times annually (mileage reimbursements, carpools, ride shares, or car rentals may be provided where necessary)

 

 

Preferred Qualifications

  • Degree or certification in human resources or other related field
  • Experience mediating or facilitating conflict resolution processes
  • Ability to adapt facilitation approach based on group dynamics, identities, and needs
  • Experience providing coaching or recommending appropriate coaches for supervisors
  • Experience in nonprofit operations and benefits management
  • Experience using Google Suite and/or Microsoft Office
  • Ability to manage a project from inception to completion

 

How to Apply

To Apply

Please submit a cover letter and resume by May 21, 2021 at 5:00 pm. In your materials we want to hear about your interest in and qualifications for this position, including passion for our mission, experience in the job duties, and willingness to manage racial equity work.

Our Hiring Process & Timeline

May 21, 2021 - Deadline to submit materials
June 2, 2021 - First round interviews begin
June 11, 2021 - Second round interviews begin
June 17, 2021 - Candidate selected and offer made
July 5, 2021 - Target start date

The above timeline is estimated and is subject to change as needed.