Finance & Operations Coordinator

Caldera - Portland, Oregon

Job Category: Accounting/Finance

Job Type: Paid

Job Term: Full Time

Compensation: $35997 - $37810

Application Deadline: September 25, 2020

About Our Organization

At Caldera, we believe in the power of creativity. Caldera is a catalyst for the transformation of youth from underserved communities through innovative, year round art and environmental programs. Our Youth Program provides students from Portland and Central Oregon with long-term mentoring that nurtures individual creativity, beginning in sixth grade and continuing into young adulthood. Caldera weaves the arts, nature, and personal expression into powerful work that ignites self-expression and allows young people to be creative change agents in their lives and communities.

Caldera has a $2.2 million budget, a 15-member board, 16 full-time year-round employees, and a range of seasonally contracted artists and staff. Its administrative office is located in Portland, Oregon, and its Arts Center is located outside of Sisters in Central Oregon.


Job Summary

Position Title: Finance & Operations Coordinator

Supervisor: Finance & Operations Director

Schedule: Full-time non-exempt, 37.5 hrs/week, typical office hours are between 8:30a - 5:00p

Location: Portland office, 1227 NW Davis, Portland, OR 97209 (currently remote)

Anticipated Start Date: Mid-Oct to early-Nov 2020

Compensation: $18.46 - $19.39/hour. Benefits begin the first of the month following the date of hire and include: generous paid time off, health, dental, vision, 403(b) retirement matching, long-term disability, short-term disability, life insurance, and partial relocation expense reimbursement (if applicable).

Teleworking and COVID-19 related information: For the duration of Oregon’s Stay-Home Order, this position will work remotely with Caldera provided laptop and charger. We will reimburse a portion of employee’s telecommunication costs during this period. Additional reimbursement may be available for other teleworking needs. Interviews for this position will be held over Zoom. 

Equity & Inclusion

We recognize that Caldera communities face many societal inequities. We recognize the history and ongoing impacts of racism in our country, state, and institutions. We acknowledge that we will always have room to grow as an organization and as individuals in our understanding of racism and oppression.

We commit to continually examining our role in both perpetuating and combating institutional racism. We also commit to ongoing alignment of our policies and practices to advance racial equity, inclusion, and freedom of expression.

We commit to integrating equity and inclusion into all areas of our work to better serve our mission; when we do, we get closer to the world that we want for our youth. To ensure our own accountability, we will 1) seek deeper relationships with and feedback from our larger community; 2) use our Equity Plan to guide ongoing work; and 3) apply our Equity Lens to decision-making. We will also seek inspiration from artistic and cultural traditions.

Caldera is an equal opportunity employer encouraging applicants of all backgrounds and does not discriminate on the basis of race, color, religion (creed), gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. 

We encourage people of color and Caldera community members to apply.


Position Description:

This is a newly created, entry level position that supports the day-to-day processes of the Finance & Operations department. This position is supervised by the Finance & Operations Director and works closely with the Finance & Operations Team on all department goals and projects. 

We value a desire to learn and grow with the organization, especially as we problem-solve to maintain operations during the COVID-19 pandemic. We are committed to providing training and mentorship to the person in this role. This role may be ideal for accounting/HR/management students or recent grads, as well as people interested in pursuing nonprofit organizational finance and/or management. 

While performing the duties of this job, the Finance & Operations Coordinator will regularly be required to work at a computer and handle paperwork. The noise level in the Portland office is usually moderate. Reasonable accommodations will be made upon request.

This position will be remote for the duration of Oregon’s Stay-Home Order and requires travel to Central Oregon 3-4 times per year once these orders end.



Accounting (50%)

  • Review forms and coding of bills, credit card purchases, reimbursements, etc

  • Enter financial transactions into fund accounting software (Aplos)

  • Assist with annual external audit

  • Assist with various accounting projects 


Human Resources (25%)

  • Review employee time sheets for completeness and assist with payroll processing

  • Assist with employee onboarding and offboarding

  • Assist with HR processes including personnel forms and background checks

  • Assist with various HR projects


Administrative (24%)

  • Refine and maintain filing system

  • Mail checks and other departmental documents

  • Provide support for staff meetings, including preparing printed materials for distribution 

  • Other duties as assigned


Racial Equity Work (1%)

  • Participate in equity-focused staff meetings, retreats, and committees

  • Support Caldera’s annual equity plans in their creation and implementation by giving feedback, serving on the Equity Team, and/or participating in activities 

Job Qualifications & Requirements

Required Qualifications:

  • Passion for Caldera’s mission, social and environmental change, and racial equity

  • Strong attention to detail and highly organized

  • Willingness to engage in ongoing racial equity work

  • Ability to maintain financial accuracy and confidentiality

  • Ability to travel to Central Oregon 3-4 times annually (transportation may be provided)


Preferred Qualifications:

  • Experience working in an office setting

  • Successful completion of coursework in accounting, finance, human resources, or other related field

  • Experience using Google Suite and/or Microsoft Office

  • Desire to learn and grow in nonprofit finance & operations

  • Ability to manage a project from inception to completion

How to Apply

Please send a cover letter (or similar document), resume, and anything else you’d like to share with us to by September 25, 2020 at 5 pm. Please contact us if you anticipate having difficulty sending these materials to us.

In your materials we want to hear about your interest in and qualifications for this position, including passion for our mission, interest in the job duties, and willingness to engage in ongoing racial equity work.