Director of Finance

Neighborhood Music School - New Haven, Connecticut

Job Category: Accounting/Finance

Job Type: Paid

Job Term: Full Time

Application Deadline: November 30, 2020

About Our Organization

Neighborhood Music School (NMS) is the largest non-profit community arts organization in Connecticut and one of the ten largest in the country. Founded in 1911 as part of the settlement house movement serving new immigrants to New Haven, we now serve more than 2,400 students from 80+ cities and towns annually. Students of all ages receive individual and group instruction in music, dance, drama, and film, and participate in over 100 weekly ensembles. In addition, we house an arts-integrated preschool and an independent, theatre-based middle school. We provide close to $500,000 in financial aid and tuition support to more than 500 students each year.    

Job Summary

The Director of Finance (“DoF”) is a collaborative, hands-on leader responsible for the financial business management of Neighborhood Music School (“NMS”). As a member of the leadership team, the DoF is a thought partner for the Executive Director in strategic decision-making and must have a deep belief in the NMS mission: “To deepen the human experience and build connections through the learning, practice and presentation of the performing arts.”

The DoF oversees accounting & audit, financial planning, information technology, data management, and employment, payroll, and benefits administration. The DoF continually evaluates best industry practices in comparison to internal systems and needed resources, with an eye toward both future needs and budget realities. This position works closely with the ED and Board to uphold fiduciary, risk management and compliance responsibilities for NMS. Currently, the DoF manages an administrative team that includes a staff accountant, a billing/financial aid coordinator, and outside vendors, including IT, health benefits, audit, insurance, and legal. 

Responsibilities

FINANCE & ACCOUNTING

  • Oversee and manage all aspects of the school’s accounting functions including general ledger, internal controls and cash management, reconciliation and monthly close, accounts payable, accounts receivable, customer billing, collections, annual audit and tax filings, and financial accounts; 

  • Work with Executive Director, Board, and relevant staff to develop and monitor annual operating budget, capital budget, program budgets, and grant budgets;

  • Provide timely and accurate financial reports, key performance indicators,  and market research;

  • Prepare for and actively participate in staff, faculty, board, and finance committee meetings; 

  • Serve as primary staff support for the Board’s Finance & Risk Committee;

  • Represent NMS in the community when needed.

 

ADMINISTRATIVE

  • Ensure adequate insurance coverage is maintained, renewed or replaced in a timely manner; 

  • File and resolve all insurance claims;

  • Maintain compliance with all local, state, and federal regulations; 

  • Keep informed of industry best practices, while responding to evolving needs;

  • Create and maintain all vendor and rental contracts;

  • Review and ensure compliance with all contracts NMS enters into with outside parties;

  • Manage workers comp audit.

 

EMPLOYMENT, PAYROLL, AND BENEFITS ADMINISTRATION

  • Maintain knowledge of industry trends and employment legislation and ensure compliance with federal and state legislation pertaining to all personnel matters;

  • Manage the document flow for hires, terminations, leaves, salary changes, special payments;

  • Oversee onboarding and off-boarding;

  • Assist in creation of position descriptions and create organizational reporting chart;

  • Create and collect annual faculty agreements; 

  • Administer staff review process;

  • Maintain accurate and complete employee personnel files;

  • Create and process a complex payroll system and produce 1099s;

  • Produce wage notifications/updates for staff and faculty;

  • Review and respond to unemployment compensation claims;

  • Coordinate sexual harassment, emergency protocol, and Anti-Bias Anti-Racist training sessions and ensure participation by all relevant parties;

  • Work with Executive Director to set benefits policy;

  • Partners with the benefits broker to facilitate the annual open enrollment;

  • Oversee PTO analysis.


 

DATA AND IT MANAGEMENT 

  • Provide general supervision for the overall administration, planning, coordination and execution of IT & data management functions, including assessing organizational needs and recommending solutions;

  • Responsible for overseeing production and management of all student, family, enrollment, and financial data.

Job Qualifications & Requirements

  • Enthusiasm for the mission of Neighborhood Music School;

  • Strong technical skills in financial accounting, reporting, and analysis;

  • Minimum 5 years’ experience in financial management and/or accounting, with practical hands-on bookkeeping experience;

  • Well-versed in the principles of fund accounting and non-profit management;

  • Knowledge of employee benefits administration and human resource compliance;

  • Technology savvy, including advanced-level proficiency in MS Excel and Quickbooks;

  • Bachelor’s degree required.  MBA and/or CPA preferred;

  • Ability to prioritize effectively, and to manage multiple projects and timelines; 

  • Pride of work; 

  • Effective organization skills and attention to detail; 

  • Keen analytical and problem solving skills; 

  • A desire to lead by example and effectively supervise, coach and mentor a team;

  • A collaborative approach, and a sense of humor;

  • Integrity and high ethical standards;

  • Strong interpersonal and communication skills;

  • A commitment to lifelong learning, and to continual improvement based on best practices.

How to Apply

 

Please submit your cover letter and resume, including range of salary requirements, to:

jobs@nmsnewhaven.org.  Resumes submitted without a cover letter will not be considered.