Business Manager

Community Music School, Centerbrook Campus - Centerbrook, Connecticut

Job Category: Operations/Facilities

Type: Paid

Term: Part Time

Post Date: May 07, 2019

About Our Organization

From the top floor of Essex Town Hall in 1983  to our current location at Spencer’s Corner in the Centerbrook village of Essex with our new satellite location in East Lyme, CT, Community Music School has been in a constant state of forward and fluid motion. Patricia Hurley, the school’s founder, had a vision to enrich students’ lives with musical opportunities beyond the public school programs. Since its inception as a pilot program in the summer of 1980, the School has grown from five instructors teaching 40 students to 23 instructors teaching over 750 students of all ages.

Our doors officially opened as a non-profit organization in September 1983 and since then we have been dedicated to providing dynamic programs that cover a broad spectrum of musical interests – private and group lessons, instrumental and vocal ensembles, orchestras, music therapy, and summer programs, all covering a broad spectrum of musical interests. Each week, students from more than 25 area towns join us for music classes and private lessons.

Job Summary

The Business Manager’s primary responsibilities include bookkeeping, operations, and office management.  The Business Manager reports directly to the Executive Director and works closely with the Board Treasurer.

 

Responsibilities

Financial Management

  • Work collaboratively with Executive Director in maintaining budget, income, and all aspects of business operations.
  • Responsible for all bookkeeping functions including billing, collection, banking, credit card processing, reconciliations, and donor acknowledgements.
  • Develop pricing strategies for programs and camps and evaluate profitability at semester-end.
  • Evaluate financial aid applications and award appropriate allocations.
  • Prepare financial and enrollment reports for monthly board meetings.

Personnel Management

  • Directly supervise all administrative staff, ensuring adequate office coverage.
  • Orient new faculty and staff in CMS policies and procedures (employee handbook, security, phone, copier, etc.).
  • Prepare and maintain faculty and staff time sheets, and process payroll.
  • Ensure compliance with health and safety in the workplace.
  • Ensure conformance with faculty contract terms and maintaining employee records.

Operations Management

  • Analyze office procedures and systems in order to devise and implement modifications for ongoing improvements to the functions of the office.
  • Responsible for all state licensing and registration requirements.
  • Handle all utility, vendor, and rental contracts and communication.
  • Order office and cleaning supplies, sheet music, musical equipment, and other supplies as needed.
  • Ensure that CMS studios and wait areas are safe and well-ordered and that facility-related issues are dealt with in an efficient and timely manner.
  • Responsible for all piano tuning and maintenance.

Administrative & Program Support

  • Assist with student scheduling and registration and provide customer support when necessary.
  • Communicate information regarding school programs and lessons available in response to phone inquiries.
  • Manage student and faculty performances including scheduling recitals, acting as venue liaison, providing reception supplies, etc.
  • Provide administrative support for summer musical theater programs, including venue needs, audition logistics, and general support to the production directors.
  • Other duties as assigned.

Minimum Qualifications:

  • Experience with QuickBooks, Microsoft Office, and database management.
  • General knowledge of payroll functions and state and federal regulations.
  • Excellent customer service and telephone skills.
  • Belief in and commitment to the mission of Community Music School.

Additional Attributes Desired:

  • Experience and/or interest in music.
  • Any level of development experience (e.g. grant writing, sponsor solicitation, etc.).

 

How to Apply

Please submit a resume and cover letter to Executive Director Abigail Nickell at anickell@cmsct.org.