Business Administrator

Encore Creativity - Washington , District of Columbia

Job Category: Administration (other)

Job Type: Paid

Job Term: Full Time

Compensation: $43264 - $54000

Application Deadline: April 27, 2024

About Our Organization

Encore Creativity for Older Adults is the nation's largest choral organization for adults age 55 and over. With over 40 ensembles (and growing) nationwide, and over 1500 singers ages 55-99, Encore is a leading organization in the field of creative aging. Encore’s programs include

  • Encore Chorales: traditional choirs singing choral classics in four-part harmony
  • Encore ROCKS: groups singing rock ‘n’ roll hits from the 50s, 60s and beyond
  • Arts for Life Ensembles: which connect individuals with cognitive change and their care partners through song
  • Encore University: online educational classes focusing on key areas of artistic wellness

Encore's mission is to create meaningful arts experiences supporting lifelong learning, wellness, and fun for all older adults. Through our programs, we seek to create a world where all older adults have a place in the arts.

Founded and based in Maryland, Encore currently has 18 Chorales and 9 ROCKS groups in the DMV area with additional chorales in California, DC, Delaware, New York, North Carolina, and Ohio run remotely by a small dedicated staff. Currently each team member works remotely from their individual homes with weekly team planning and other inter-office meetings on Zoom with occasional in-person meetings at designated places in the DMV area.

Job Summary

Under the supervision of the Chief Executive Officer (CEO), the Business Administrator organizes and executes Encore’s overall business operations adhering to the highest professional standards consistent with the objectives and policies established by the Encore Creativity Board of Directors (Board) and the CEO.

 

Responsibilities

PRINCIPAL RESPONSIBILITIES

Fiscal Oversight

  • Budget and Finance:
    • Prepare and maintain accurate financial records and reports for daily operations as well as audits, tax filings, IRS reporting and needs that may arise
    • Secure and provide support for annual professional audit of financial records
    • Manage bank deposits and record donations and payments; process invoices in a timely manner
    • Procure and Manage all insurance policies
  • Payroll—Enter all payroll in ADP for semi-monthly payroll
    • Prepare and submit retirement and workers compensation insurance payments based on current payroll
  • Grants
    • Manage grant application process including, but not limited to, organizing processes, maintaining accurate records, providing documentation for and reviewing grant reports.

Human Resources

  • Implement hiring procedures including posting and promoting job openings and scheduling interviews.
  • Coordinate all employee benefits;
  • Provide new employee orientation
  • Maintain employee records
  • Prepare and execute all contracts for independent contractors

Operations

  • Manage organization’s CRM, Microsoft 365 account, and provide training as needed
  • Execute all contracts for Venues, Partnerships, and Sponsorships

Other

  • Assist with semester and special events programs as requested.

Perform other duties as requested or assigned.

Job Qualifications & Requirements

  1.  
  • Knowledge/Abilities/Skills Required
    • Ability to maintain high level of accuracy in preparing and entering information
    • Excellent interpersonal communication skills
    • Effective organizational skills
    • Analytical and problem-solving skills
    • Time management skills
    • Knowledge of basic accounting procedures
    • Computer skills:
      • Microsoft Office Suite (Outlook, Word, Excel) particularly in Excel worksheet management and development
      • Managerial knowledge of NEON CRM or similar CRM system
      • QuickBooks and other accounting software
      • Payroll and tax experience helpful
    • Education
      • High school diploma required; bachelor’s degree preferred

Additional Details

HOURS/SCHEDULE/WAGES/BENEFITS:

  • This is a full-time hourly position of 40 hours/week; Monday through Friday 9:00AM-5:00PM at $26/hour. The Business Administrator works primarily from home with equipment provided by Encore Creativity. Occasional in-person meetings and some driving are required. Position includes full benefits paid by Encore Creativity: Health, Vision, Dental and HSA plus life insurance and workers' compensation. The organization also provides a 403B retirement plan.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Other Information

This is a full-time hourly hybrid position with most work being done in the employee's home office. Regularly scheduled in-person weekly meetings with the CEO and occasional team meetings are held in a mutually agreeable location in the Greater DMV area. 

How to Apply

To apply:

Email a letter of application and resume to businessadministrator@encorecreativity.org. 

All applications will be acknowledged. Interviews will be conducted as appropriate throughout the hiring process.

Successful applicants will be contacted to schedule

  1. An introductory telephone interview with the current business administrator
  2. A Zoom interview with the CEO and finally
  3. An in person interview with the CEO in the DMV area

Applications will be received and acknowledged until the position is filled.

Questions may be sent to: businessadministrator@encorecreativity.org