Administrative and Production Coordinator

Kaufman Music Center - New York, New York

Job Category: Operations/Facilities

Type: Paid

Term: Full Time

Post Date: August 22, 2019

About Our Organization

Kaufman Music Center ( is one of New York City's most vibrant cultural organizations. Founded in 1952 as a community music school, today’s Kaufman Music Center is home to: Merkin Hall: an epicenter for groundbreaking experiences;  Lucy Moses School: NYC's largest community arts school - all ages and skill levels are welcome;  Special Music School: NYC's only K-12 public school that teaches music as a core subject; Face the Music: our critically-acclaimed youth new music ensemble. Combined, these elements form a unique musical ecosystem that provides entry points and inspiration through music for thousands of people each year.

Job Summary

The Center seeks a full time Administrative and Production Coordinator for the Special Music School High School. 


This position reports to the SMS High School Dean of Music and primary responsibilities include:

  • Producing all rehearsals, student performances and juries, including permits, set up, scheduling, and tracking
  • Assists in all aspects of the admissions process
  • Helping with instrument maintenance and care
  • Maintaining the calendar and schedule for the entire high school.  Provides calendar/event information to KMC staff and faculty, the DOE, PTA and families
  • Scheduling of teaching and rehearsal spaces for the high school
  • Coordinating high school assessments, concerts, and juries
  • Handling paperwork associated with the program (performance request forms, jury forms, concert programs, grade collection, assessments, etc.)
  • Serves as the initial contact with SMSHS families, faculty, and outside parties regarding school events, schedules, and requirements
  • Assists with teacher payroll processing and tracks student attendance. Maintains student files.
  • Assists in purchasing of instruments and supplies
  • Supports the SMS Director and Dean as needed.

Qualifications for the position: The ideal candidate is organized, methodical and able to work in a fast-paced environment.  Must have ability to work under pressure, multi task, have outstanding telephone etiquette, and interpersonal skills. Classical music background required.  Experience in an arts/education environment preferred.  Strong communication skills, both verbal and written, are very important.  Computer skills:  Microsoft Office, particularly Excel and Word.

How to Apply

Compensation:  Salary and benefits will be commensurate with experience.

Hours:  Full time, Monday - Friday.

To apply:  Please email résumé and letter of interest with salary requirements to   Subject line should read:  Administrative and Production Coordinator.  No phone calls, please.

Kaufman Music Center is an Equal Opportunity Employer.