Accounting Clerk

Caldera - Portland, Oregon

Job Category: Accounting/Finance

Job Type: Paid

Job Term: Full Time

Compensation: $44300

Application Deadline: May 21, 2021

About Our Organization

At Caldera, we believe in the power of creativity. Caldera is a catalyst for the transformation of youth from underserved communities through innovative, year round art and environmental programs. Our Youth Program provides students from Portland and Central Oregon with long-term mentoring that nurtures individual creativity, beginning in sixth grade and continuing into young adulthood. Caldera weaves the arts, nature, and personal expression into powerful work that ignites self-expression and allows young people to be creative change agents in their lives and communities. Through our Residency Program, Caldera supports artists, creatives, and cultural workers to work on projects and to build skills and relationships that inspire growth, abolish oppression, and activate change.

Job Summary

Position Title: Accounting Clerk

Supervisor: Accounting Manager

Schedule: Full-time, 37.5 hrs/week

Compensation & Status: $22.76/hr, non-exempt. Benefits include: generous paid time off, health, dental, vision, 403(b) retirement matching, flexible spending account, long-term disability, short-term disability, life insurance, and partial relocation reimbursement (if applicable).

Location: Portland office, 1227 NW Davis, Portland, OR 97209 - REMOTE during COVID-19 pandemic

Teleworking and COVID-19 related information: For the duration of Oregon’s Stay-Home Order, this position will work remotely with Caldera provided laptop and charger. We will reimburse a portion of employee’s telecommunication costs during this period. Additional reimbursement may be available for other teleworking needs. Interviews for this position will be held over Zoom.

Anticipated Start Date: July 1, 2021

 

Equity & Inclusion

We recognize that Caldera communities face many societal inequities. We recognize the history and ongoing impacts of racism in our country, state, and institutions. We acknowledge that we will always have room to grow as an organization and as individuals in our understanding of racism and oppression.

We commit to continually examining our role in both perpetuating and combating institutional racism. We also commit to ongoing alignment of our policies and practices to advance racial equity, inclusion, and freedom of expression.

We commit to integrating equity and inclusion into all areas of our work to better serve our mission; when we do, we get closer to the world that we want for our youth. To ensure our own accountability, we will 1) seek deeper relationships with and feedback from our larger community; 2) use our Equity Plan to guide ongoing work; and 3) apply our Equity Lens to decision-making. We will also seek inspiration from artistic and cultural traditions.

Caldera is an equal opportunity employer encouraging applicants of all backgrounds and does not discriminate on the basis of race, color, religion (creed), gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations.

We encourage people of color and Caldera community members to apply.

 

Department Overview

As a team of five, the Finance & Operations Department is responsible for managing Caldera’s accounting, finance, human resources, equity work, office, and general operations. The department is currently being restructured, and we are seeking to fill two other positions in addition to this one: Finance & Operations Director and HR & Equity Manager.

Caldera’s board, Executive Director, and staff are at different stages of their racial equity journeys which can present unique challenges, including differences in priorities. Due to limited staff capacity over the past few years and due to a history of conflict avoidance, some areas of our equity work have slowed or stalled.  One of the goals in restructuring the Finance & Operations Department is to bring our equity work back to the forefront.

 

Position Summary

The Accounting Clerk is a new role that supports the day-to-day financial processes of the Finance & Operations department. This position is supervised by the Accounting Manager and works closely with the Finance & Operations Team on all department goals and projects. The Accounting Clerk will also contribute to mission-focused cross-departmental projects and collaborations. Infrequent travel to Central Oregon can be expected.

This position requires frequent computer and some phone usage. While performing the duties of this job, the employee is regularly required to work at a computer and handle paperwork. The noise level in the Portland office is usually moderate. Reasonable accommodations will be made upon request.

Responsibilities

Responsibilities

Accounting (75%)

  • Review forms and coding of bills, credit card purchases, reimbursements, etc
  • Coordinate with other departments to resolve errors and assist with staff questions
  • Enter financial transactions into fund accounting software (Aplos) including accounts payable and receivable, gifts in kind, donations, credit card transactions, and employee reimbursements
  • Review employee time sheets for completeness and assist staff and supervisors with submissions
  • Coordinate with the Development & Communications department to verify the accuracy of financial data
  • Maintain accounting email inbox and communicate with vendors as necessary
  • Assist with annual external audit
  • Assist with various accounting projects

Administrative (24%)

  • Refine and maintain filing system in accordance with document retention policies
  • Mail checks and other departmental documents
  • Digitize and organize hard copy financial records
  • Other duties as assigned

Racial Equity Work (1%)

  • Participate in equity-focused staff meetings and share facilitation as requested
  • Serve on committees (equity, fundraising, etc.) with the goal of promoting and operationalizing equity
  • Support Caldera’s annual equity plans in their creation and implementation by giving feedback, serving on the Equity Team, and/or carrying forth activities

Job Qualifications & Requirements

Required Qualifications

  • Passion for Caldera’s mission, social and environmental change, and racial equity
  • Successful completion of accounting coursework and proven familiarity with basic accounting functions
  • Strong attention to detail and highly organized
  • Interest in and enthusiasm for nonprofit financial management
  • Willingness to engage in ongoing racial equity work
  • Ability to maintain financial accuracy and confidentiality
  • Ability to travel to Central Oregon 3-4 times annually (mileage reimbursements, carpools, ride shares, or car rentals may be provided where necessary)

Preferred Qualifications

  • Experience working in an office setting
  • Experience using Google Suite and/or Microsoft Office

How to Apply

To Apply

Please submit a cover letter and resume by May 14, 2021. Use this link to apply. In your materials we want to hear about your interest in and qualifications for this position, including passion for our mission, interest in the job duties, and willingness to manage ongoing racial equity work.

Our Hiring Process & Timeline

May 14, 2021 - Deadline to submit materials
May 24, 2021 - First round interviews begin
June 7, 2021 - Second round interviews begin
June 14, 2021 - Candidate selected and offer made
July 1, 2021 - Target start date

The above timeline is estimated and is subject to change as needed.